Introduction

Access Events/Meetings

Create New Meeting

Create New Event

Edit Event/Meeting

Delete Event/Meeting

Bulk Administration

Calendar

Notifications

Create Virtual Meetings

Open/Close Virtual Meetings

Join Virtual Meetings

Virtual Meetings User Attributes

Events Service

Introduction

The Events Service provides an environment for Creating, Announcing and Administering Meetings including Virtual Meetings and Events. These functionalities are supported by a Calendar based scheduling mechanism, and automatic "invitations" (via SMTP E-mail) feature.

Depending on your Profile Access Rights you may have:

  • No Access to the Events Service
  • Access Only (Read-only Access) to the Events Service
  • Administrative privileges to the Events Service i.e. you can also create and modify events and meetings

Access Events/Meetings

To access the Events/Meetings information of your Interest Group follow the steps presented below:

  1. Click on the "Events" button to access the main Events Service Home Page


  2. Select one of the "Listing" controls to access the current/future or old Events and Meetings Index page, listing the Interest Group Events and Meetings. Depending on your User Preferences the "Title", "Language", "Date", "Type", "Contact" and "Location" of each event/meeting will be displayed


  3. Click on an event/meeting Title entry to enter the Event/Meeting Preview page providing detailed information concerning a particular event/meeting. In meeting preview, if a relevant library section is defined, a link to this section also appears. Also in case any events have been specified for a meeting, relevant information is showed towards the bottom of the table.


  4. If Audience is Closed (Private) you can see the list of the invited users.
    For meetings, if you are in the invited list click on "Accept/Decline Invitation" button and then one of the "Accept" or "Decline" buttons and a message will be send to the creator of the meeting and any 'Leaders' among the internal invited users that informs them whether you accepted or denied the particular meeting invitation. Also you can click the "Show users" button to view whether other users have Accepted or Declined the invitation


  5. Click on the "Contact Person E-mail address" at the bottom of the page to request further information.


  6. Click on the "Contact Person URL address" to view the contacts personal WWW page


  7. Press the "Exit" button to return to the main Events Service Home Page

Create New Meeting

To create a new meeting entry follow the steps presented below:

  1. Press the button to access the "Meeting Creation" page.

  2. Provide the following information (the "Title" and "Date" fields: are mandatory, all other fields are optional):
    • Language: Define the Meeting's language (i.e. the language in which you provide information on that meeting). Default is the user's prefered data language. [valid values: predefined values]

    • Title: Provide a Title for the Meeting. [valid values: all characters except <, >]

    • Abstract: Provide the Abstract for the Meeting [valid values: all characters]

    • Type: Define the type [valid values: predefined values] of the meeting. Options available are:

      • Face to Face meetings(i.e. traditional meetings)
      • Virtual Meeting (a "Chat" facility restricted to IG members.)
        Other types of Meetings declare the application that will be used by the participants of the meeting.
      • Electronic with Connectix VideoPhone
      • Electronic with Enhanced SeeYou- SeeMe
      • Electronic with Internet Video Phone
      • Electronic with Intel Proshare
      • Electronic with Microsoft NetMeeting
      • Electronic With Netscape Conference
      • Electronic with Netscape Cooltalk
      • Electronic with VDOnet VDOPhone
      • Electronic with other Software

    • Relevant Library Section: This field will correspond to the relevant Library section of this meeting. You can use the "Browse" button in order to select the relevant library section of the meeting among the existing Library sections.
      On the other hand, you can create a new section, which will be the relevant library section of this meeting, by typing its name. This section name must not include '/' characters. Furthermore, this section will be created under 'Meeting' or 'Virtual Meeting' default library section; depend on the 'Type' of the meeting. [valid values: all characters except <, >].

    • Date: Define the Meeting's date (dd/mm/yyyy) [valid values: all numeric characters and / (valid values: dd/mm/yyyy, values in the range 01/01/1901 - 31/12/2037)]. Press the   button to specify the meeting date using the Calendar

    • Occurs: Define the Meeting's occurrence rate. Available options are:
      • Only Once for non-repetitive meetings [valid values: predefined values].

      • Repeatedly: Daily, Weekly, Biweekly, Monthly by date, Monthly by weekday, Yearly, Monday to Friday, Mon/Wen/Fri, Tue/Thu and for NN times where NN is the number of repetitions [valid values: numeric values].

      • Every KK [valid values: numeric values] number of LL [valid values: predefined values (Days Weeks or Months)] for MM =[valid values: numeric values] times.
        For example if you want a new meeting that starts in the 5th of August 2000 and takes place three times every two days (05/10/2000, 07/10/2000 and 09/10/2000):
        In the Date field inset 05/10/2000. Choose "Every"and insert the number 2 in the next text box and the number 3 between "for" and "times"

    • Start Time: Define Meeting Starting Time [valid values: predefined values].

    • End Time: Define Meeting ending Time [valid values: predefined values].

    • Standard Time Zone: Define the Time Zone [valid values: predefined values].

    • Location: Define where the Meeting will take place [valid values: all characters].

    • Meeting Availability: Define whether the meeting is Private or Public for informative purpose.[valid values: predefined values].


    • Audience Status: Define the Audience Status "Open" (to all IG members) or "Closed" (particular members can only be invited).

    • Internal Users Invited (User Name): Provide the user names of the Internal Users (members of the Interest Group Directory) that you want to invite to the meeting. This field is to be filled in only for "Closed" Audience status. The user ID list should be comma separated without spaces. Press the "add" button to select participants from the Interest Group Directory. [valid values: all characters]

      External Users Invited (emails): Provide the SMTP email addresses of the External Users that you wish to invite to the meeting. This field is to be filled in only for "Closed" Audience status. The email list should be comma separated without spaces [valid values: all characters]

      Internal Profiles Invited: To invite all the members of a Profile (or Profiles) to a closed meeting. The user can select one or more Profiles from a popup window, which presents all the available Profiles. This field is to be selected only for "Closed" Audience status. [valid values: all characters]

    • Automatically send the details of this meeting as an invitation to all members: Select the check button, if you would like to include in the invitation email that will be sent to the participants, the detailed presentation of the new meeting.


    • Invitation Message: Fill the particular text box, with your personal message that will be sent by email to the invited persons of the current meeting. If you leave the text box blank the default invitation message will be used. [valid values: all characters]


    • Organisation: Define the Organisation responsible for the Meeting [valid values: all characters].

    • Agenda: Define the Meeting's agenda. HTML code can be inserted in this field in order to improve text formatting or to create links to other web pages. [valid values: all characters]


    • Event: Define the Meeting's associated Events. The following four fields are relevant to an event.
      • Description: Text describing the event. [valid values: all characters]

      • Date: Define the Event's date (dd/mm/yyyy) [valid values: all numeric characters and / (valid values: dd/mm/yyyy, values in the range 01/01/1901 - 31/12/2037)]. Press the  button to fill in the event date using the Calendar

      • Location: Text describing the location of the event. [valid values: all characters]

      • URL: Event's URL address. [valid values: http:// sequence of characters except <, >, space]

      For entering additional events, click on the "Add Event" button. As a result, fields for a new event will be added to the form.

    • Contact Information: Define the Meeting's associated contact information. The following four fields are relevant.
      • Name: Name of the Contact person [valid values: all characters]

      • Phone: Contact person's phone-number [valid values: only + / . / , / # / - / ( / ) / 1..9]

      • Fax: Contact person's fax number [valid values: only + / . / , / # / - / ( / ) / 1..9]

      • E-mail address: Contact's person E-mail address. [valid values: sequence of characters @ sequence of characters]

      • URL Address: Contact person's URL address [valid values: http:// sequence of characters except <, >, space]

  3. Press "Save" to create the Meeting and you will be presented with the Meeting's Creation page

  4. Press the "Preview meeting" button to access the Meeting Information, or Press the "Exit" button to return to the main Meetings Service Home Page.

Repeat the above procedure to create additional meetings.

If you set-up a Meeting with specific participants (Audience Status: Closed) the system will automatically send two Email messages. The first to all the selected, internal and external participants. The second to the creator of the meeting.
Subject: Invitation to a meeting
Date: Thu, 17 Aug 2000 14:53:13 +0300 (EET DST)
From: John.smith@company1.com (John Smith)
To: George Tailor <George.Tailor@company2.com>, userX@company3.com

You are invited to the 'XXXX' meeting in the 'YYYY' Circa, 'ZZZZZZ' Interest Group.
To find out more information visit the meetings section of that Interest Group or
if you do not have access reply to this message asking for details.


Subject: NMI: New meeting information for invited users
Date: Thu, 17 Aug 2000 14:53:13 +0300 (EET DST)
From: irc@circahost.com
To: John.smith@company1.com

You have created a new meeting ('XXXX') in the 'YYYY' Circa, 'ZZZZZZ' Interest Group.
The invited users have been notified by email.

Internal users notified:
 georgetailor@local: George.Tailor@company2.com
 userX@local: userX@company3.com

External users notified:

In the email with subject "Invitation to a meeting" the "From" address is set to the contact's person e-mail address, thus if the recipient replies to this message, asking for more details, the reply will be sent to the contact person.

The Creator of a meeting is the user who creates the meeting. When a user edits a meeting to modify some of the meeting attributes, then that user will become the creator of the meeting.

Create New Event

To create a new event entry follow the steps presented below:

  1. Press the button to access the "Event Creation" page.

  2. Provide the following information (the "Title" and "Date" fields: are mandatory, all other fields are optional):
    • Language: Define the Event's language (i.e. the language in which you provide information on that event). Default is the user's prefered data language.

    • Title: Provide a Title for the Event. [valid values: all characters except <, >]

    • Description: Provide the Description for the Event [valid values: all characters]

    • Type: Define the type [valid values: predefined values] of the event. Options available are:

      • Task
      • Appointment
      • Other

    • Priority: Define the priority [valid values: predefined values] of the event. Options available are:

      • Low
      • Medium
      • High
      • Urgent

    • Date: Define the Event's date (dd/mm/yyyy) [valid values: all numeric characters and / (valid values: dd/mm/yyyy, values in the range 01/01/1901 - 31/12/2037)]. Press the  button to access the Calendar

    • Occurs: Define the Event's occurrence rate. Available options are:
      • Only Once for non-repetitive events [valid values: predefined values].

      • Repeatedly: Daily, Weekly, Biweekly, Monthly by date, Monthly by weekday, Yearly, Monday to Friday, Mon/Wen/Fri, Tue/Thu and for NN times where NN is the number of repetitions [valid values: numeric values].

      • Every KK [valid values: numeric values] number of LL [valid values: predefined values (Days Weeks or Months)] for MM [valid values: numeric values] times.
        For example if you want a new event that starts in the 5th of August 2000 and takes place three times every two days (05/10/2000, 07/10/2000 and 09/10/2000):
        In the Date field inset 05/10/2000. Choose "Every"and insert the number 2 in the next text box and the number 3 between "for" and "times"

    • Start Time: Define Event Starting Time [valid values: predefined values].

    • End Time: Define Event Ending Time [valid values: predefined values].

    • Standard Time Zone: Define the Time Zone [valid values: predefined values].

    • Location: Define where the Event will take place [valid values: all characters].

    • Audience Status: Define the Audience Status "Open" (to all IG members) or "Closed" (particular members can only be invited). However in events you are allowed to set the audience status 'Open' and invite particular members at the same time.

      • Internal Users Invited (User Name): Provide the user names of the Internal Users (members of the Interest Group Directory) that you want to invite to the event. The User Name list should be comma separated without spaces. Press the "add" button to select participants from the Interest Group Directory. [valid values: all characters]
      • External Users Invited (emails): Provide the SMTP email addresses of the External Users that you wish to invite to the event. The email list should be comma separated without spaces [valid values: all characters]

      • Internal Profiles Invited: To invite all the members of a Profile (or Profiles). The user can select one or more Profiles from a popup window, which presents all the available Profiles. [valid values: all characters]


    • Automatically send the details of this event as an invitation to all members: Select the check button, if you would like to include in the invitation email that will be sent to the participants, the detailed presentation of the new event.



    • Invitation Message: Fill the particular text box, with your personal message that will be sent by email to the invited persons of the current event. If you leave the text box blank the default invitation message will be used. [valid values: all characters]


    • Contact Information: Define the Event's associated contact information. The following four fields are relevant.
      • Name: Name of the Contact person [valid values: all characters]

      • Phone: Contact person's phone-number [valid values: only + / . / , / # / - / ( / ) / 1..9]

      • Fax: Contact person's fax number [valid values: only + / . / , / # / - / ( / ) / 1..9]

      • E-mail address: Contact's person E-mail address. [valid values: sequence of characters @ sequence of characters]

      • URL Address: Contact person's URL address [valid values: http:// sequence of characters except <, >, space]

      • Press "Save" to create the Event and you will be presented with the Event's Creation page

      • Press the "Preview event" button to access the Event Information, or Press the "Exit" button to return to the main Events Service Home Page.

Repeat the above procedure to create new events.

If you set-up an Event with specific participants, the system will automatically send two Email messages. The first to all the selected, internal and external participants. The second to the creator of the event.
Subject: Invitation to an event
Date: Thu, 17 Aug 2000 14:53:13 +0300 (EET DST)
From: John.smith@company1.com (John Smith)
To: George Tailor <George.Tailor@company2.com>, userX@company3.com

You are invited to the 'XXXX' event in the 'YYYY' Circa, 'ZZZZZZ' Interest Group.
To find out more information visit the event section of that Interest Group or
if you do not have access reply to this message asking for details.


Subject: NMI: New event information for invited users
Date: Thu, 17 Aug 2000 14:53:13 +0300 (EET DST)
From: irc@circahost.com
To: John.smith@company1.com

You have created a new event ('XXXX') in the 'YYYY' Circa, 'ZZZZZZ' Interest Group.
The invited users have been notified by email.

Internal users notified:
 georgetailor@local: George.Tailor@company2.com
 userX@local: userX@company3.com

External users notified:

In the email with subject "Invitation to an event" the "From" address is set to the contact's person e-mail address, thus if the recipient replies to this message, asking for more details, the reply will be sent to the contact person.

The Creator of an event is the user who creates the event. When a user edits an event to modify some of the event attributes, then that user will become the creator of the event.

Edit Event/Meeting

If you have this access privilege, you may edit an Event's/Meeting's Information by following the procedure below.

Note: Only one event/meeting may be edited at a time with the following procedure. For editing multiple Event/Meeting items see Bulk Administration below.

  1. Select the button to access the current/future or old Events and Meetings Index page.

  2. Identify the event/meeting you wish to modify by clicking on the check box to the left of its Title entry.

  3. Press the "Edit" button to enter the Edit Event/Meeting information page

  4. Modify the Event/Meeting information.

  5. Press the "Update" button

  6. Press the "Preview event/meeting" button to access the event/meeting Information, or Press the "Exit" button to return to the main Events Service Home Page.

Delete Event/Meeting

If you have this access privilege, you may delete an Event/Meeting item by following the procedure below:

  1. Select the button to access the current/future or old Events and Meetings Index page.

  2. Identify the events/meetings you wish to delete by clicking on the check box to the left of their Title entries

  3. Press the "Delete" button and a message will be presented of the type: "You are about to delete the following event(s)/meeting(s): XXXX, YYYY. Are you sure?"

  4. Press the "Delete" button to trigger the deletion process or Press the "Cancel" button to abandom the deletion process and return to the Events and Meetings Index page.

Bulk Administration

If you have this access privilege, you may select multiple Meeting or Event items and change the attribute values in all of them (in bulk mode) by following the procedure below:

  1. Select the button to access the current/future or old Events and Meetings Index page.

  2. Identify the events or meetings you wish to modify by clicking on the check box to the left of their Title entries
  3. . You can modify either events or meetings, not a mixed set of both types.

  4. Press the "Bulk Administration" button to enter the Bulk Administration information page

  5. Complete only the fields which you want to modify for all the selected events/meetings.

  6. Press the "Save" button

  7. Press the "OK" button to return to the main Events Service Home Page.

Note: The modifications will be made for each selected event/meeting in the language shown next to the event/meeting title.

Calendar

The Events Service Calendar provides you with an instant Calendar based information on scheduled Events/Meetings associated to your Interest Group.

  1. Click on the button to access the Calendar.

  2. From the given drop-down menus, select either the Month [valid values: predefined values] or even the Year [valid values: predefined values] options.

  3. Depending on your selection in step 2, a calendar for the selected month and year will be displayed and the dates for scheduled events/meetings will contain a 'clickable' box. If the selected value for the month field is 'Yearly', a calendar containing all months of the selected year will be presented. In this case, the dates for scheduled events/meetings will be bold, but not 'clickable'.

  4. Click on a particular date (appearing as button) to access information on the events/meetings taking place on this particular day. Then click on the event/meeting title to view the relevant details

  5. Below each date there is a list of the start times for all events/meetings that take place that date. Place the mouse over the start times to read the title of the event/meeting. To view the event/meeting details click on the corresponding link.


  6. Press the "View Events/Meetings" button to display all the events and meetings taking place in the selected month.

  7. Press the "Exit" button to return to the Calendar page

Notifications

In the Notifications facility a user can set his notification status to one of (Not Specified, Subscribe and Unsubscribe) values. The notification settings apply only to interest group level and only when meeting invitation confirmations from invited users are forwarded to the other invited users and does not apply to the event/meeting email invitations. The creator of the meeting will always receive the invitation confirmations.

If you have Administrative rights over the Events Service you are entitled to modify the Notification status of any IG member that has a valid E-Mail address. For this particular case follow the steps presented below:

  1. Press the "Notification" button to access the "Notifications list" page, where you can view/configure the Notification Rules applicable for any User.

  2. Within this page you may view the existing Notification Status applicable to individual Users

  3. Select a User and specify the suitable Notification Status to be applied. For selecting which Users' Notification Status you want to change, do the following:
    • Click on the "Add" button next to the "User" text field. A pop-up window will be presented containing the Show Users Form.

    • Enter a full or partial User Name in the corresponding text field and press the "Search" button. A list of Users that match will be presented right beneath the text field (The results will contain only users that are not already in the Notifications List, can access the service and have valid email addresses).

    • Check the box next to the Users you want to select and their names will be listed on the "Selected Users" text field on the top.

    • Press the "Add" button to copy the list back to the Notifications page, or press the "Exit" button to cancel the selection and close the window.

  4. Press the "Save" button and a message of the form "Notifications have been saved successfully" indicates that the Notification rules have been successfully applied.

  5. Press the "OK" button to return to the Edit Access Control List.

Create Virtual Meetings

A virtual meeting facility (i.e. a "chat" facility restricted to IG members where members can exchange views and opinions in an interactive and real time mode) is available via the "Virtual Meetings" icon on the top bar. While any member can Join a virtual meeting (see hereafter), the creation and opening of a virtual meeting is usually under the responsibility of the Leader.

  1. Select the "Virtual Meetings" button to access the Virtual Meeting page

  2. Press the "Create" button to access the Virtual Meetings Creation form and provide the following information:
    • Language: Select the preferred Language [valid values: predefined values (All ISO Language codes)]

    • Title: Provide a meeting Title [valid values: all characters except <, >]

    • Abstract: The abstract of the meeting [valid values: all characters]

    • Expiration: Provide an expiration date (dd/mm/yyyy) for the Meeting [valid values: all numeric characters and / (form: dd/mm/yyyy, values in the range 01/01/1901 - 31/12/2037)] or press the   button to specify the expiration date using the Calendar

  3. Press the "Show additional language..." button to specify additional language. You will be prompted to a menu where additional Language, Title and Abstract fields are presented. You can specify even more additional languages by pressing the same button at the bottom.
  4. Press the "Create" button to initiate the creation process. You will be prompted to the Virtual Meeting home page where you can:
    • Select one of the available Virtual Meetings [valid values: predefined values]
    • Set the number of seconds for the refresh rate (default value:10) [valid values: accepts all characters but valid are only the numbers (In case that the entry is invalid the default refresh rate takes its place. Also it cannot be less than 5)]
    • Select the ranking of the Virtual Meeting [valid values: predefined values]
    Finally, Open the selected Virtual Meeting, Create a new one or Delete it.
* If you create a Virtual Meeting, the system will automatically create a Library Section named "Virtual Meetings", which is subsequently divided in sub-sections each one corresponding to a specific virtual meeting that was created. Every Virtual Meeting is therefore associated with a section in the library located in the Virtual Meetings section. When a user has access to that section then at join-time (i.e. user participates to the virtual meeting), the browser displays the contents of that section. In this way the user may "chat" via the virtual meeting window and at the same time upload/download files in the related library section, thus sharing documents with the other participants. This particular section will also contain two HTML files automatically created by CIRCA: One with the list of participants to the Virtual meeting and a second file containing all contributions made by the participants to the Virtual meeting.

Although several virtual meetings can be created simultaneously, only one Virtual Meeting can be open (active) per interest group at a given time. Authorised users cannot open a Virtual Meeting if there is already one open (active).

Open/Close Virtual Meetings

  1. Select the "Virtual Meetings" button to access the Virtual Meeting home page. If there is no virtual meeting open, the following message will be displayed: "Currently there is no Virtual Meeting opened".

  2. Select from the list of available Virtual Meetings the one you wish to "Open"

  3. Select the "default refresh rate": You can select the default refresh rate i.e. the frequency (in seconds) at which new contributions are displayed in the virtual meeting window. The default refresh rate value should not be less than 5 seconds [valid values: accepts all characters but valid are only the numbers (In case that the entry is invalid the default refresh rate takes its place. Also it cannot be less than 5)].

  4. Select the "ranking": You can select the ranking to set an appropriate security level for accessing the Virtual Meeting, e.g. "Public" , "Internal" , "Limited" , "EU-Restricted" , "In-Confidence" , "EU-Confidential" , "EU-Secret" , "EU-Top Secret". If "Public" ranking is selected or the Virtual Meeting is accessed from the Intranet or VPN, the users will access the virtual meeting over plain HTTP mode. If "Internal" or stricter ranking is selected and the access is external, HTTPS mode will be used.

  5. Press the "Open" button. A message of the form "Virtual Meeting has been opened successfully Default refresh rate has been set to '10'" indicates successful virtual meeting opening

  6. Press the "Join" button to join the Virtual Meeting or press "Close" to close it.
* When closing a Virtual Meeting, two files are created in the associated library section: a file that contains the minutes of the meeting, and a file that contains the users that have participated in the Virtual Meeting.

Join Virtual Meetings

  1. Select the "Virtual Meetings" button to access the Virtual Meeting home page. Given that at most one Virtual Meeting is Open you will be prompted with a message: "Virtual Meeting 'XXXXXXXX' is open. You can join the Virtual Meeting 'XXXXXXXXX'".

  2. Press the "Join" button and the following will occur:
    • Your browser will display the Library sub-section associated to this Virtual meeting

    • A separate window will be launched displaying the message:
      "Welcome to the Virtual Meeting session. Your participant nickname will be: XXXXX"
      (which is your User ID)

    * You need a Frame capable browser to participate to Virtual Meetings. Check also that your browser has JavaScript "enabled".

  3. Press the "Enter Session now" button and you are ready to participate in the Virtual Meeting. A new window will be displayed divided in three frames:
    • The Top frame contains information on the protocol refresh rate as well as all the contributions sent by the various users who participate to this particular Virtual Meeting

    • The Rightmost frame contains all the participants to this Virtual Meeting. Users appear with blue color are Online and Users with gray color have left the meeting. Select your User ID to define your preferences "Refresh Rate", "Time Format", "HighLight List": and finally the "Description"

    • The Bottom frame: that enables you to insert your contributions and:
      • Press the "Send" button to send your contribution, which will subsequently appear in the protocol sub-window (top frame). You may send your text in bold by placing a check mark in the corresponding field.

      • Press the "Pause" button to pause (hold) the refresh of the protocol sub-window. This is useful if a user doesn�t want to stay in front of his screen all the time and still does not want to loose track of the discussion.

      • Press the "Resume" button to refresh the protocol sub-window with all the contributions that were posted since the last �pause�.

      • Press the "Reload" button to reload the page

      • Press the "Exit" button to leave the Virtual Meeting. You will be prompted to a message: "You have left the Virtual Meeting session. Thank you for your participation".

Press the "Close Window" button to abandon the Virtual Meeting Service.

* While a user has already joined in a virtual meeting, he/she cannot join in again. The user has first to Leave the Virtual Meeting and then join in again. If the Virtual Meeting Session window is closed accidentally (i.e. if browser crashes) the participant will be disconnected automatically.

* The participant can check the "off-the-record" check box to avoid logging his/her contribution in the Virtual meeting minutes. Such off-the-record contributions appear on the virtual meeting window in italics but will not appear in the HTML file subsequently created.

After the user has joined a Virtual Meeting, he/she can change the refresh rate as well as other user preferences, clicking on his/her user name located on the rightmost frame. If the user has the Leader profile he/she can set the preferences for all the users participating in the Virtual Meeting.

Virtual Meetings User Attributes

As it has been previously stated the user that has joined a particular open Virtual Meeting can change the refresh rate as well as other user preferences, by clicking on his/her user name located on the rightmost frame. Alternatively, the user can view the attributes of other active meeting members by pressing the equivalent user name also located in the same rightmost frame. The available user attributes are:

  1. Online: Indicates the exact time that the user has joined the current Virtual Meeting room.

  2. Refresh Rate: Indicates the sleep time between two consecutive refreshes of the whole Virtual Meeting window. Cannot be modified to be lower than the value specified by the Virtual Meeting Creator.

  3. Time Format: Indicates the format by which the user will be able to view the user submissions being made within the protocol area of the current Virtual Meeting.

  4. Highlight List: Holds the list of usernames (comma separated) which will indicate which submissions will be highlighted depending on the user that made each one of them.

  5. Description: Holds a sort description of the user.

  6. Sound Notification On: This checkbox, lets the user to be notified via a sound signal on new user entering the current Virtual Meeting.